Hampton Roads Datathon - 2023 Details


Overview

CivicLab Norfolk is hosting the second annual Hampton Roads Datathon! The event will kick off on Friday, September 22 and project presentations will be shared with judges and participants on Friday, September 29. The topic for the Datathon is:
Community Wellness: analyzing and promoting mental, financial, social, spiritual, occupational, physical, intellectual, and environmental wellness in Hampton Roads.
A variety of Hampton Roads organizations will be invited to participate including regional municipalities, colleges and universities, nonprofit organizations, state agencies, local businesses, and technology partners. Awards for first, second and third place will be given to the teams that create an analysis or project deemed by the judges to be the most useful to local governments, organizations, or the community at large. A “Participants Choice Award” will be given as voted by the Datathon participants.

Why a Datathon?

Our main goals:
  • facilitate data sharing in the region
  • network with local data-minded individuals, city staff and other institutions
  • promote regionalism
  • promote the topic of wellness
  • connect with other cities that have an open data program or hope to launch one

How to Register

Registration closes September 5.
Once you have a formed a team of two to six people, click here to register!

Topic and Project Details

The topic of the Datathon is Community Wellness; analyzing and promoting mental, financial, social, spiritual, occupational, physical, intellectual, and environmental wellness in Hampton Roads. These eight dimensions of wellness were developed by Dr. Margaret Swarbrick and are commonly cited and used in programs focusing on the wellness of individuals and communities. Community wellness is a broad topic, and teams may take their exploration in several directions. Some example project ideas include:
  • Analyzing economic factors affecting financial wellness in Hampton Roads, such as employment opportunities, income, and affordable housing.
  • Studying social connectivity and community engagement across different neighborhoods in the region.
  • Assessing mental health indicators and identifying barriers to mental health resources.

Overview of Activities

Friday, September 22: Hampton Roads Datathon kick off meeting:
The kickoff meeting will be held virtually in the morning (exact time to be determined). At the start of the meeting, judges and participants will be introduced. Then, the Datathon rules will be explained, and data sources will be shared. Teams will have one week to work on their analysis, solution, or product on their own. During this time, subject matter experts will be available to answer questions.
 Friday, September 29 (9:30a to 2p): 2nd Annual Hampton Roads Datathon:
The teams will meet in person for an all-day event that includes networking, poster-style presentations, and an awards ceremony. The live event will take place at Slover Library.

Datathon Judging and Awards

  • Project presentations can be displayed either on a computer or on a poster.
  • During scoring, judges will visit each team, listen to their presentations, and ask questions. Presentations to judges should take no longer than seven minutes.
  • Project scores are based on usefulness to local government, organizations, or the community at large.
  • At the end of the event, first, second and third place award winners will be announced. The winning teams will share a brief (1-2 minute) summary of their project presentation with all Datathon attendees.

Datathon Meeting Locations

A virtual kick-off event will occur via Microsoft Teams on September 22; the Teams invitation will be sent to all participants after registration closes on August 31. Participants are welcome to work on their projects anytime and anywhere between September 22 to September 29.
On September 29, the Datathon projects will be judged in-person in the Community Room (sixth floor) at Slover Library in downtown Norfolk; 235 E Plume Street, Norfolk. The event space will have tables that teams can use for displaying their projects. The room also provides Wi-Fi internet connection.

Food and Parking

A light breakfast will be provided, including pastries, fresh fruit, and coffee. A boxed lunch will be provided that includes a sandwich, chips, and a cookie or dessert bar.
Parking validation will be provided only for participants who park at the MacArthur South Garage at 500 E City Hall Avenue. Bring your parking ticket to the event to be stamped.

Datathon Rules

  • Projects must include two components: data and wellness. Projects must focus on at least one dimension of wellness: mental, financial, social, spiritual, occupational, physical, intellectual, or environmental wellness
  • Data used during the event must either be publicly available or made public to all participants prior to September 22. As an alternative, teams may collect their own data only while the Datathon is underway (September 22-29)
  • The project must be relevant to the Hampton Roads region
  • Teams must consist of between two and six participants 
  • Teams may not submit a project that was completed or worked on primarily before September 22; projects may be started prior to September 22, but the majority of the work must be completed between September 22-29
  • At least one team member must attend the kick-off meeting on September 22 and the in-person project review on September 29. It is important to indicate how many team members will attend the in-person event so we order enough refreshments for all in attendance 
  • Teams of any age or education/professional level are encouraged to participate
  • Teams may include individuals from multiple organizations
  • Teams may use proprietary software to analyze and display their data
  • Aside from parking validation, travel costs will not be reimbursed

Project Grading

This rubric will be used by the Datathon judges to grade projects (1 is well below expectations, 10 is top level):
This project includes a strong data analysis, collection, or visualization component:
1          2          3          4          5          6          7          8          9          10
This project is relevant to wellness and has a positive impact on community wellness in Hampton Roads:
1          2          3          4          5          6          7          8          9          10
This project is innovative and creative:
1          2          3          4          5          6          7          8          9          10
This project was clearly and effectively presented:
1          2          3          4          5          6          7          8          9          10
This project could be used by a local organization after this Datathon:
1          2          3          4          5          6          7          8          9          10

Questions?

Please email CivicLab@norfolk.gov if you have any questions or need further details about the Hampton Roads Datathon.